Registration for the event is possible until the specified registration deadline. The deadline can be set to the end of the event to allow registration during the event. If no registration deadline is specified, registration is possible until the start of the event.
In case of changes, participants can edit their registration. For example, they can cancel their participation in case of illness or specify that more or fewer accompanying persons are coming. If no registration deadline is specified, participants can change their registration until the start of the event.
If you define a registration deadline and select the option "Cancellation is possible after the deadline until 24 hrs before start", a cancellation is also possible after the deadline until 24 hours before the event. Otherwise, no changes are possible after the deadline. If the deadline is less than 24 hours before the start, cancellation are never possible afterwards.
Important: In case participation infos are sent out, participants cannot change their registrations within 24 hours of the event.
Organizers can of course change registrations at any time!
This feature is included in Let's Meet Premium and Premium Lite.
You can automatically send confirmed participants further information about the event. This is especially handy for online meetings. Let's Meet will send the link to your online meeting only to people who have confirmed their participation in the event.
The participation information is sent to all confirmed participants together with the reminder shortly before the event. You can specify in your profile when this reminder email should be sent.
The participation infos will be sent directly with the registration confirmation email if...
Important: If participation infos are sent more than 24 hours before the event, guests will receive access data for the event and can then still cancel their participation until 24 hours before the start unless you set a different registration deadline!
This feature is included in Let's Meet Premium and Premium Lite.
If you activate the waiting list, participants will be forwarded to the waiting list in case the event is already fully booked. Once registered, they will automatically receive an e-mail notification as soon as a place becomes available.
You can also increase the maximum participant number of an event to allow people on the waiting list to participate. We check all waiting list events ever 15 minutes and send out notifications to participants in case of available spots.
When creating or editing an event, tick the box "Activate waiting list with automatic advancement" (below the maximum number of participants).
Using the waiting list, you can now keep track of the actual interest in your fully booked events!
You can use the waiting list function to pre-select participants. More information can be found here.
Invitations are sent to all given e-mail addresses and selected contact groups. Whoever signs up first will get a spot.
At the beginning all your most important customers with 3 stars are invited. If there are still places available after the selected time period, all contacts with 2 stars are automatically invited in round 2 and with one star in round 3.
Advantage: The participants will not always be those who respond fastest.
20 group members are randomly chosen and receive invitations. As soon as someone cancels or does not respond within the time given, the next person is automatically invited. Each time, only as many people are invited as there are seats available. Requires a good response rate!
You can add placeholders like [Guest First Name] to the invitation. This placeholder will be automatically replaced by the name of the guest that receives the invitation.
To see how an invitation looks like in the final format, please click on "Mail Preview" next to the e-mail subject.
The list of comments is visible for all participants. This overview helps greatly whenever people have to agree on who brings what.
Examples: jointly organized event or journey
Participants should be able to see who else is attending, but comments should only be visible for the organizer (e.g. reason for cancellation).
Examples: party, wedding
The participant list should not be public but you want to inform guests about the number of remaining places.
Examples: seminar, yoga class
You don't want to reveal any information about how well booked your event is.
Examples: online seminar, larger corporate event
E-mail addresses and surnames are in any case only visible for the organizer!