Event Registration Software for Clubs and Nonprofits
From the first invitation to the digital attendance register, you organise your general meeting online and in one place.
An annual general meeting, a weekly training session, a club tournament or a fundraising evening: our event software takes clubs and nonprofits from the first guest list through to the final attendance register, online and in one place.
That's it!
You can see attendance / quorum at any time!
Let's Meet is free for up to 100 participants per month!
Set up your general meetingA sports club, a choir, a volunteer-run charity or a professional association: our event software turns participant management into a short job, whether you are running an annual general meeting, a members' assembly or a board meeting.
The notice period set out in your statutes is easy to hold. Every member receives the same invitation and finds the agenda, the venue and the running order on one central event page.
The free version covers up to 100 event invitations and registrations per month, which is enough for many smaller clubs. If you need more volume, your own branding and additional registration fields, you move up to the Basic package (8.75 EUR net / month on an annual subscription). Features such as a waiting list with automatic promotion and QR code check-in come with Premium Lite (19.90 EUR net / month on an annual subscription).
Yes. The free version includes an automatic guest list, RSVP management, reminder emails, event series for recurring dates (weekly training, for example) and an export of the participant list to Excel, free for up to 100 invitations and registrations a month.
Let's Meet emails the members who have not yet accepted or declined. That lifts the response rate noticeably. Signing up itself takes a few clicks through a link or a QR code, so the barrier to replying stays low.
That depends on your statutes and on the association law in your country, so there is no single figure that fits every organisation. What Let's Meet does is make the deadline easier to hold and easier to prove: the invitation goes out to your entire member list in one step and the send date is recorded for every recipient.
The application and all data are hosted on servers in Germany. That matters for organisations that process personal member data under the GDPR.
From the Basic package upwards you can add your logo and club branding to the event registration page and to the invitations. You can also store custom fields (a membership number or a section, for example) as well as your own terms and conditions for events.
Yes, from Premium Lite. When a place becomes free, the next person on the waiting list moves up automatically, which helps with club events that have a limited number of places such as courses, camps or tournaments.
Yes, from Premium Lite a QR code check-in is available for recording who actually attended. That gives you reliable documentation of the quorum when you hold votes or pass resolutions.