Whether it’s a Christmas party, a seminar, a club event, or an international corporate meeting – anyone who organizes events is familiar with the problem: sending out invitations, collecting RSVPs, keeping the guest list up to date, and notifying everyone of any changes. Good event registration software takes care of exactly that for you. But which Let’s Meet package actually makes sense for your needs? In this article, we’ll show you when the free version is sufficient and at what point an upgrade is worth it.
When is the free version sufficient for event registration?
The free version of Let’s Meet already covers the most important basic features of a professional online event registration system: automatic guest list management, sending personalized invitations and reminder emails, and the ability to export attendee lists to Excel. It also includes event series for recurring dates and an up-to-date calendar with all event information – all securely hosted on servers in Germany.
This free solution is particularly well-suited for:
- Individuals organizing birthdays, parties, or club outings
- Small clubs and initiatives with a manageable number of participants
- Individual events with up to 100 event invitations and registrations per month
- Organizers who are satisfied with a neutral design without their own company logo
As long as you don’t need the registration page to feature your own corporate design, expect fewer than 100 participants per event, and don’t need to collect additional registration information such as company name or phone number, the free version is the ideal choice for organizing events easily and at no cost.
Basic Package: Ideal for companies with their own branding
As soon as public image and professionalism become important factors, it’s worth upgrading to the Basic Package. For a net cost of 105 € per year, you’ll have access to, among other things:
- An event registration page and invitations featuring your company’s design and logo
- 350 event registrations/invitations per month instead of 100
- The ability to add additional registration fields to collect extra information (e.g., company name, phone number)
- Custom terms and conditions for events
This package is primarily aimed at small and medium-sized businesses that regularly organize corporate events such as training sessions, customer events, or employee parties and want a consistent brand image. Those planning larger events with more than 100 guests – such as conferences or large seminars – can’t do without the Basic Package.
The design of the registration page and all sent emails can be customized to match your brand using a logo, background image, and colors
Premium Lite: For organizers of large events
As your event volume continues to grow, Premium Lite (starting at 62 € for 2 months, 239 € for a year) becomes an attractive option. With 700 event invitations included per month, a custom Let’s Meet web address to a list of all future events, and automatic event waitlists, this package is designed for organizations that manage many concurrent or consecutive events.
Particularly useful for training providers, sports clubs, or educational institutions: QR code check-in to track actual attendance, as well as the automatic distribution of participation infos such as meeting links. If you’d like to regularly offer courses, workshops, or event series with a waitlist feature, Premium Lite is the right package for you.
A public list of your upcoming events – with your own Let’s Meet URL like https://lets-meet.org/events/my-lets-meet-link
Premium: Event registration directly on your own website
If you want to allow your guests to register for events directly on your company’s website rather than through an external site, you’ll benefit from the Premium package (419 € per year plus a one-time setup fee of 79 €). In addition to 1,100 event invitations per month, this package allows you to send invitations and registration confirmations via your own mail server. This is a major advantage for companies with high standards for brand consistency and email deliverability.
This package is particularly well-suited for companies with their own website and mail server infrastructure that want to integrate the event registration pages directly into their digital presence.
The list of upcoming events can be embedded into your website. Your clients can register to your events without leaving your site.
Premium Enterprise: Event Management for Multiple Organizers
Larger companies, associations, or clubs with multiple people organizing events simultaneously will find Premium Enterprise to be the right solution. There are two options available:
- Up to 10 independent Premium accounts (1,299 € per year plus a 149 € setup fee)
Ideal when different departments or locations need to manage events independently but want to benefit from a bulk discount. - A shared account with different organizer email addresses (899 € per year plus a 79 € setup fee)
This is a good option when all organizers need access to the same contact list and event templates, but a separate contact address should be specified for each event.
These packages are particularly well-suited for companies with multiple event managers, organizations with multiple branches, or educational institutions with multiple locations.
Conclusion: Finding the right package for your event
Choosing the right event registration software depends primarily on three factors: the number of participants, the monthly volume of events, and the need for custom branding or technical integration.
- Free Version: for small, occasional events without custom branding
- Basic Package: for companies with their own corporate branding and larger
participant numbers - Premium Lite: for regular, high-volume events requiring waitlists
- Premium: for seamless integration of event registration on your own website
- Premium Enterprise: for organizations with multiple organizers and teams
With Let’s Meet, you can efficiently organize any event, from private gatherings to international conferences, and manage your guest list online at any time. Start by trying the Free Version or the Basic Package for 14 days for free to find out which feature package best suits your event management needs.